Digital evidence, such as images and videos, are becoming increasingly important in police work. As a result, thousands of files must be archived, processed and distributed every day in a way that is tamper-proof and legal. Smartpolice is a digital evidence management solution that enables you to store and process a wide variety of digital evidence and share them across the police force. Our photo documentation functionality, with integrated image processing, saves thousands of police officers valuable time in preparing evidence every day.
In addition to digital images and videos, Smartpolice also supports video data from CCTV recordings and body cameras, files from external devices such as microscopes and scanners, audio files, HTML reports from computer forensic solutions, and much more.
Smartpolice eliminates the data and application silos of traditional media asset management solutions and supports you in your daily work, from the preservation of photographic and videographic evidence at the location of the incident, to evidence that can be used in court.
Smartpolice enables cases using photo or video imagery, that have something in common, to be automatically identified and linked. Along with our image-based research, this significantly increases the chances of a successful investigation.
Smartpolice also simplifies and optimises cooperation, with all parties involved working with the same files. This allows different investigators to access and view images or videos at the same time. All files are stored centrally and are protected against unauthorised access. Data protection is ensured by the consistent enforcement of project protection and deletion deadlines.
In providing a better overview thanks to image-based research, Smartpolice provides an important contribution to a successful investigation. Smartpolice supports process efficiency, from the central import of search reports (e.g. from the federal investigation system RIPOL) to their distribution via mobile app, and push distribution to the mobile phones belonging to police officers.
Images and videos can be displayed and viewed synchronously at the location and time of recording. This allows you to monitor and assess major incidents in real time. The interactive display is not only useful for cases where timing is crucial, it provides valuable information for post-processing incidents and investigations.
Existing information portals give citizens the opportunity to upload pictures and videos in the event of serious offences. Via an interface to Smartpolice, a large number of employees can then view them efficiently in order to quickly assess the situation, gain insights into the course of events and plan measures.
Images and videos can be shared with authorised people within the police agency – for writing or reading purposes only. This helps to protect existing investigation results.
Individual photo and video documentation can be approved for the fast distribution of important information required by the public prosecutor's office.
Some data must be made available to both parties in court cases. With Smartpolice, the public prosecutor can offer password protected data to such external people.
Smartpolice saves up to 66 percent of your time in preparing photo documentation. Thanks to this time-saving in the back office, the individual police officer can be on patrol 10 percent longer, therefore providing more safety for the public. In addition, Smartpolice can be introduced throughout the force without training.
Smartpolice has an open interface and can be seamlessly integrated into all case management systems - and with myABI, even at user interface level. Smartpolice also covers the entire chain of evidence, from the police officer to the prosecutor and judge, including feedback. All data is securely stored and shared in a controlled manner.
Smartpolice is just as well suited for widespread use as it is for special tasks. The application edits and manages images, as well as 4K videos, mobile phone memory dumps, HTML reports, PDF files, Office documents and data from external sources such as microscopes or scanners. Thanks to its open architecture, Smartpolice also works with third-party applications such as Photoshop. As a web-based application, Smartpolice is always up to date.
Smartpolice incorporates all photo and video processes: Creating photo documentation efficiently, investigating and searching based on images, monitoring incidents, sharing information with the public prosecutor's office etc. Its integration into police processes distinguishes Smartpolice from media asset management or simple archiving solutions, creating real added value, day after day.
Smartpolice is web-based and works seamlessly with the Smartpolice app for mobile devices. We are currently distributing the second generation of the app to 5000 police officers. All pictures or videos taken with a smartphone or tablet are automatically uploaded to the back end, and are immediately available to all police officers, including use in investigations or major incidents.
Smartpolice is licensed as standard software with the desired modules. A police force only pays for what it needs, because Smartpolice is modular and can be expanded to meet growing requirements. Seven police forces are currently supporting Smartpolice to help us develop the application further. This is the ideal basis for harmonising and optimising processes in daily police work.
Smartpolice can be seamlessly integrated into the IT landscape of a police agency. A case management system can be connected to Smartpolice via an adapter. An investigation file can be exchanged with the public prosecutor’s office and courts (forwarding media/files accompanying media without media break).
Search and investigation processes as well as cooperation within the police agency are optimally supported with few user interfaces. For example, a report can be recorded with the Smartpolice app and directly converted to text.
Smartpolice has been consistently developed in accordance with the user-centred design principle. The requirements of users within the police agency are at the centre of every design decision. Our customers were able to roll out Smartpolice throughout their agencies without any training.
In case of a well-founded suspicion, important metadata could be extracted from media files by transparently applying existing algorithms. This metadata and media files support police operations, investigations and manhunts.
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